Effective Date: 10th February 2026

1. Introduction

The Delta State Public Procurement Commission (DSPPC) is established pursuant to the Delta State Public Procurement Law, which was signed into law on the 15th day of December, 2016. The Commission serves as the regulatory authority responsible for the monitoring, oversight, harmonization, and regulation of public procurement processes within Delta State.

This Privacy Policy outlines how the Commission collects, uses, stores, discloses, and protects personal and institutional information obtained through its official platforms, including but not limited to its website, e-Procurement Portal, Contract Portal, and Price Intelligence System.

The Commission is committed to safeguarding data privacy, ensuring transparency, and maintaining public trust while discharging its statutory responsibilities.

2. Scope of Application

This Privacy Policy applies to all users, including individuals, contractors, consultants, suppliers, service providers, government officials, and other stakeholders who access or interact with the Commission’s digital platforms or provide information to the Commission.

The scope of operation of the Delta State Public Procurement Law, and by extension this Policy, includes:

• The Delta State Government
• Local Government Councils and Development Authorities
• All procuring and disposal entities within Delta State

3. Legal and Regulatory Framework

This Privacy Policy is guided by and aligned with:

• The Delta State Public Procurement Law, 2016
• The Public Procurement Act of Nigeria
• The Nigeria Data Protection Act (NDPA) and applicable regulations
• Other relevant laws, regulations, and government policies on data protection and public administration

4. Core Principles

In handling information, the Commission adheres to the following principles:

• Lawfulness and Fairness – Data is collected and processed in accordance with applicable laws and regulations.
• Transparency – Information is processed openly, with clear purpose and accountability.
• Data Minimization – Only information necessary for statutory and operational purposes is collected.
• Accuracy – Reasonable steps are taken to ensure data accuracy and relevance.
• Security – Appropriate technical and organizational measures are implemented to protect data.
• Accountability – The Commission remains accountable for all data under its control.

5. Information Collected

The Commission may collect the following categories of information:

5.1 Personal Information

• Names
• Email addresses
• Phone numbers
• Identification details
• Login credentials for registered users

5.2 Organizational and Procurement Information

• Company or organization details
• Business registration and compliance documents
• Bid and tender submission data
• Contract performance and execution records

5.3 Technical Information

• IP addresses
• Browser type and device information
• System logs and usage data

6. Purpose of Data Collection and Use

Information collected by the Commission is used for the following purposes:

• Registration and authentication of users on the e-Procurement and Contract Portals
• Management and evaluation of procurement processes
• Monitoring and publication of government contracts and projects
• Price benchmarking and evaluation through the Price Intelligence System
• Ensuring competition, transparency, efficiency, and value for money
• Regulatory oversight, auditing, and compliance monitoring
• Communication with stakeholders and service improvement

7. Disclosure and Sharing of Information

The Commission may disclose information:

• To relevant government agencies in the course of regulatory and oversight functions
• Where required by law, court order, or lawful request
• For audit, investigation, or compliance purposes

Publicly available information on the Contract Portal and other platforms is disclosed strictly in furtherance of transparency and accountability in public procurement.

8. Data Security Measures

The Commission implements appropriate technical and administrative safeguards to protect information against:

• Unauthorized access
• Loss, misuse, or alteration
• Cybersecurity threats

These measures include access controls, system monitoring, encryption where applicable, and regular security updates.

9. Data Retention

Information is retained only for as long as necessary to fulfill statutory, operational, and legal obligations. Data retention periods are determined in line with applicable laws and government record-keeping requirements.

10. Rights of Data Subjects

Data subjects have the right to:

• Access their personal information
• Request correction of inaccurate or incomplete data
• Request deletion of data where permitted by law
• Object to or restrict certain processing activities

Requests may be subject to verification and legal limitations applicable to public institutions.

11. Cookies and Tracking Technologies

The Commission’s platforms may use cookies and similar technologies to enhance user experience, improve system functionality, and support analytics. Users may manage cookie preferences through their browser settings.

12. Third-Party Links and Services

The Commission’s platforms may contain links to third-party websites or services. The Commission is not responsible for the privacy practices of such third parties, and users are encouraged to review their respective privacy policies.

13. Updates to this Privacy Policy

The Commission reserves the right to amend or update this Privacy Policy from time to time to reflect changes in law, policy, or operational practices. Updates shall be published on the Commission’s official platforms.

14. Contact Information

For inquiries, complaints, or requests relating to this Privacy Policy, please contact:

Delta State Public Procurement Commission

Email: info@deltappc.dl.gov.ng

Address: Emmanuel Uduaghan Way, Summit Road, Adjacent to Shoprite Asaba, Delta State, Nigeria